Ashton White is in Sales at Event Rentals Unlimited, a true Georgia Peach who has grown up in the Atlanta hospitality industry. Providing the attention to detail that even the most demanding clients require is her passion, and she would not have it any other way!
What are the ultimate “Plan B” rental item must haves for unpredictable summer weather?
A tent rain plan is imperative! I know from personal experience that having one on hold pays off. The day of my wedding, it rained until about 1 hour prior to me walking down the aisle. I knew that all of my guests had a dry seat due to the beautiful tent we put up the day before. A rain plan tent is basically a backup for an outdoor event to provide protected space for potential inclement weather. When considering a rain plan option, you should have a tent professional meet you at the site of the event and quote you on the best size/type of tent for your event. Another “Plan B” rental item that comes in handy are rental items that help you manage climate. Misting fans and pedestal fans work great as a cost effective way to keep your guests comfortable.
Is there a big cost difference between a traditional white tent and a clear tent?
There is a quite a difference in the cost of a clear top versus a white tent. You can expect to pay at least double the price for a clear tent due to the maintenance/upkeep involved with keeping the clear fabric looking its best.
When do you suggest making the call to move to “Plan B”?
The best time to make a call for the “Plan B” option is at the beginning of the event week. Once the forecast has been predicted, you should plan on making your decision within a day in order to provide enough time for the “Plan B” to be put into action if necessary! We require the call to be made, at the latest, 72 hours prior to the event.
How do you suggest styling a tent at the last minute?
If you are having an outdoor ceremony, sometimes a tent doesn’t fit with the look you are intending to accomplish. The best ways to dress up a tent at the last moment are adding a tent liner, draping, and lighting. All of those options provide a softening effect to hard lines of a tent structure and provide a more natural feel to the tent. They also provide an opportunity to customize the tent to your “look”. A tent liner is a fabric accent that hangs from the ceiling of the tent. The liner and draping around the tent legs hide all of the hardware that may not be the intended design.
Are there other instances besides rain that you suggest pulling in some “Plan B” items for?
HEAT! Summer outdoor events are great when the weather cooperates. But when your guests dress for the occasion and it is too hot, it can really put a damper on the entire event. Have a plan ready if it is going to be unseasonably hot. Misting fans, pedestal fans and air conditioning for a tent are all ways to provide relief during the summer months.
What if the weather is beautiful and I end up not needing the “Plan B” items I’ve reserved . . . Do I still have to pay for them? If so, is there a reduced rate?
With a rain plan tent, generally there is a 50% non-refundable deposit required to reserve the inventory and plan for the labor involved for installation. When the call is made, the balance is due if the tent is the option chosen.